Most first consultations for a corporate intranet project stall because the client brings the wrong material. We usually end up with a slide deck about company history and no answer to the one question that matters: who should see what, and who decides that.
Before you book a call with us, spend an hour on three things. First, write down the departments that will use the system and the level of access each one needs. A plant operator does not need the same permissions as a regional finance controller. If you cannot name those groups yet, that is fine, but say so during the call so we can plan the discovery phase properly.
Second, collect the documents that define how your company currently shares information. Standard operating procedures, safety bulletins, shift handover logs, maintenance records. We are not asking you to send them in advance. We just need to know they exist and where they live, because that tells us what the intranet will replace and what it must integrate with.
Third, think about the constraints nobody mentions in a requirements document. Which sites have unreliable connectivity? Which users work in environments where they cannot type on a keyboard for long stretches? Are there language differences between regional offices that affect how content should be structured? These details shape the architecture more than any feature list.
If you bring even a rough version of these three items, the consultation becomes a working session instead of an introduction. We can talk about identity federation, network segmentation, and how to handle offline access for field staff. If you bring nothing, we will still help, but we will spend the first half of the call extracting context that you already have in your head.
One more thing: decide who owns the project on your side. Not the IT vendor, not the procurement team, but the person who can say yes to a change in how information flows across the company. That person should be on the call. It saves a round of follow-up meetings and keeps the scope honest from day one.
When you are ready, contact us and we will set up the session. If you want to see how other clients approached their first call, read their notes first.